Workplace Coordinator (all genders) Part-time 80%

- Take ownership of smooth day-to-day office operations and maintain a professional, welcoming, and representative environment

- Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, maintenance, cleaning, and external service providers

- Act as the central point of contact for employees, visitors, building management, and service partners, ensuring a consistently positive workplace experience

- Coordinate office events and team occasions, support health, safety, security, and workplace compliance, and identify practical improvements to employee satisfaction

- Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and proactive resolution of scheduling conflicts

- Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work effectively with internal and external stakeholders

Ihr Profil:

What you'll need

- Completed vocational training in office management, business administration, hospitality, or a comparable field

- Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role

- Fluent English and German

- Experience coordinating facilities, service providers, meetings, calendars, correspondence, presentations, reports and meeting materials

- Solid communication and stakeholder-management skills, with confidence interacting with senior leaders, employees, external partners and service providers

What you'll bring

- Strong organizational and prioritization skills, with the ability to balance office management and executive support

- A proactive, hands-on, structured and solution-oriented way of working

- A strong service mindset and genuine motivation to create a great experience for employees, leaders and visitors

- High levels of reliability, discretion, personal responsibility and attention to detail

- The ability to create structure, follow through dependably and handle confidential and sensitive information