Staff Assistant (In and Out-Processing) m/w/d (Kaufmann/-frau - Büromanagement)

Shape security. Work internationally.

The NATO Headquarters Allied Joint Support and Enabling Command (JSEC) in Ulm is part of one of the world's most important security alliances. In a highly international environment, our employees make an important contribution to the collective security, stability, and cooperation of the alliance partners. Civilian experts make an indispensable contribution at the international level.

To strengthen our team, we are looking for a

Staff Assistant (In and Out-Processing) (m/w/d)

What tasks will you be responsible for in particular?

• Escort and prepare duties in support of events, meetings and visits and appointments inside and outside the JSEC buildings

• Scheduling appointments of events, meetings, visits and appointments inside and outside the JSEC buildings

• Assist in the preparation of presentations, for example Power Point

• Prepare internal and external correspondence

• Acceptance of ID-Cards and documents related to (electricity, gas, internet, phone, rationed items...), Fuel Cards, Ration Cards/NSTEP

• Support in the processing of tasks for e.g. tasker tracker +

• Daily interaction with senior officers, governmental officials and community representatives as well as family members at local, national and international levels.

What should you bring with you?

• Secondary education and completed vocational training in office management or in a related field.

• Proven job related knowledge acquired through at least one year job related experience

• MS office

• Familiarity with common IT systems

• Driving license equivalent to European class B.

• Good written and oral communication skills in English and German.

• You can provide evidence of a current Sicherheitsüberprüfung (SÜ2) security clearance, or you must be willing to participate in an extended security clearance process in accordance with the Security Clearance Act. Successful completion of the security clearance is mandatory to take up duty for the advertised position.

• Citizenship from one of the 32 NATO member countries.

What do we offer?

• A job in an international and dynamic environment with a strong purpose.

• Collaboration with experts from numerous countries.

• Remuneration in accordance with the TV NATO collective agreement in conjunction with TV AL II classification C 5. Monthly base salary, before tax: 3.102,58 € (as of February 2026).

• Christmas and vacation bonuses.

• 38.5-hour working week.

• Employee canteen on site.

• Company pension scheme.

• Employee events.

Interested?

If you are interested in working in a multinational environment with strategic relevance, we look forward to receiving your application.

Please submit your complete application documents (cover letter, resume, relevant references) and mention your citizenship* to

[email protected]

* Citizenship from one of the 32 NATO member countries is required to be authorised to work for NATO.

If you have any questions, please contact

Thomas Kilbinger at 0731 – 16904117

Stuttgarterstr. 199

89081 Ulm