Office Manager (deutsch und englisch) (Office-Manager/in)

About The Position

We are seeking a proactive and detail-oriented Office & Operations Coordinator to join our team in Dreieich, Germany. In this role, you will ensure the smooth day-to-day operation of the office, provide administrative support to local teams, and manage customer invoicing and accounts receivable activities.

You will act as a key point of contact for local administrative matters while ensuring accurate invoicing, payment tracking, and timely collection of outstanding balances.

Main duties and responsibilities

- Be the on-site point of contact for the Dreieich office, ensuring an efficient, professional and welcoming working environment.
- Coordinate office vendors and facility related activities.
- Support travel and logistics arrangements when required.
- Ensure a positive and efficient office environment
- Provide administrative support to local teams and assist with local and global initiatives.
- Coordinate company vehicle and mobile phone administration.
- Act as the main point of contact for local administrative matters, supporting both corporate and EMEA management.
- Issue customer invoices in a timely and accurate manner.
- Coordinate with Finance and Sales on customer account matters, resolve billing discrepancies and disputes.
- Support customer invoicing activities, monitor outstanding payments.
- Assist with reporting and account reconciliations.

Requirements

- Fluent in German and English (mandatory).
- Minimum 3 years of experience in office administration, business support, customer service administration, hospitality operations or similar role.
- Strong organizational skills and attention to detail.
- Reliable, proactive and able to manage multiple priorities.
- Excellent interpersonal and communication skills.
- Strong team player with a collaborative approach.
- Customer-oriented mindset with a professional and service-focused attitude.
- Comfortable working in a fully office-based environment and being a visible point of contact for employees, customers and visitors.

We welcome candidates from different administrative backgrounds, including office management, hospitality, customer service, operations support and business administration.

Only applications submitted in English will be considered.

Ergänzende Informationen:
Anforderungen an den Bewerber:
Grundkenntnisse: Zahlungsverkehr, Tabellenkalkulation Excel (MS Office), Besprechungsvorbereitung, -organisation, Ablage, Registratur
Erweiterte Kenntnisse: Büroorganisation, Büromanagement, Kunden-, Besucherempfang, Büro- und Verwaltungsarbeiten
Zwingend erforderlich: Büromaterialverwaltung, Postbearbeitung